When may an ARC participating carrier examine an ARC accredited agency's records with respect to ARC traffic documents issued on behalf of the carrier?

When may an ARC participating carrier examine an ARC accredited agency's records with respect to ARC traffic documents issued on behalf of the carrier?

• A. Only during an annual audit
• B. At any time
• C. Only with prior written notice
• D. Only after a formal request from ARC

Answer: (B)

ARC participating carriers have the right to examine an ARC accredited agency’s records related to ARC traffic documents issued on the carrier’s behalf at any time. This ongoing access keeps oversight active—allowing prompt verification that documents were issued correctly, that sales and settlements are being handled properly, and that all ARC policies are followed. In practice, this means issues can be investigated and resolved without waiting for a scheduled audit or a formal request. It helps protect revenue, prevent fraud, and maintain accurate reporting in real time.

ARC participating carriers have the right to examine an ARC accredited agency’s records related to ARC traffic documents issued on the carrier’s behalf at any time. This ongoing access keeps oversight active—allowing prompt verification that documents were issued correctly, that sales and settlements are being handled properly, and that all ARC policies are followed. In practice, this means issues can be investigated and resolved without waiting for a scheduled audit or a formal request. It helps protect revenue, prevent fraud, and maintain accurate reporting in real time.